Publish a site-specific scope
Identify addresses, plans, service areas, priority routes, operating windows and site restrictions. State whether a site visit is required.
Public, institutional & larger-property requests
A better brief.
A fairer comparison.
For facilities teams, nonprofits, public bodies and businesses using a formal buying process. These are planning considerations, not a representation of vendor eligibility.
Make the requirement
clear before the price.
A formal process works best when respondents understand the same boundaries, service requirements and commercial conditions.
Define the commercial structure
Set out the service period, pricing form, tax treatment, extra-work approval, payment terms and any accumulation or material allowances.
Specify evidence requirements
Identify required insurance, safety documentation, references, reporting and subcontractor disclosures. Review current evidence before accepting a vendor.
Make evaluation criteria explicit
State how capability, route fit, service method, records and price will be considered. Low price alone does not describe the work a proposal includes.
Respect the buying process
Use your organization’s approved procurement channel, deadlines and conflict-of-interest rules. This website does not replace a required tender process.
A considered next step
Start with the site requirements.
Use the request form to describe the property and include a public procurement reference if relevant. Do not upload confidential tender documents.